Administrative Coordinator

University of Arkansas System

Job title: Administrative Coordinator

Company: University of Arkansas System

Job description: Current University of Arkansas System employees including student employees and graduate assistants need to log into Workday on My Apps. Simply enter “Find Jobs” in the Workday search bar to view open positions.

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Type of Position: Professional Staff – Fiscal Affairs

Job Type: Regular

Work Shift:

Sponsorship Available: No

Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

The safety of our team members at the University of Arkansas for Medical Sciences is our top priority. For this reason, successful applicants for this position must be fully vaccinated against Covid-19 or have an approved medical or religious exemption on file with our Student & Employee Health Services dept. UAMS will adhere to all federal, state and local regulations and will obtain necessary proof of vaccination prior to employment to ensure compliance.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

  • Health: Medical, Dental and Vision plans available for qualifying staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

UAMS is an of individuals with disabilities and protected veterans and is committed to excellence. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).

At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more:

For general application assistance or if you have questions about a job posting, please contact Human Resources at .

Department: COM | Peds Infectious Diseases Admin

Department’s Website:

Summary of Job Duties: The Administrative Coordinator will provide administrative support for the Department of Pediatrics Rheumatology section. The position will report to the Pediatric Rheumatology Office Manager and provide assistance in planning, event coordination, purchasing, scheduling, and more.


Bachelor’s Degree PLUS two (2) years of experience in general administrative office support OR Associates Degree PLUS four (4) years of experience in general administrative office support OR High School Diploma/GED PLUS six (6) years of experience in general administrative office support.

Knowledge, Skills & Abilities:

  • Detail-oriented and organized; excellent interpersonal skills.

Strong problem-solving skills.

Ability to work independently and interdependently.

Excellent oral and written communication skills.

Ability to work under deadline pressure.

Strong working knowledge of Microsoft Office.

Additional Information:


Coordinates office activities with the office manager and other professional staff within and outside the assigned unit.

Assists with updating the system that is used for Rheumatology scheduling and submits clinic modifications to ACH to communicate changes to physician schedules.

Maintains UAMS monthly on-call physician schedules and communicates the call schedule with the ACH On-Duty Schedule.

Gathers information for credentialing for the Pediatric Rheumatology Faculty.

Oversees completion of the Time and Effort forms for the Pediatric Rheumatology section.

Updates Pediatric Rheumatology faculty profiles on the UAMS website.

Enters requisitions/travel in Workday for Pediatric Rheumatology faculty physicians.

Management of IT inventory in the Pediatric Rheumatology Sections.

Assist with didactic meetings and organizing meetings for residents.

Requests privileges for department access to various programs and folders for faculty.

May perform other duties as assigned.

Salary Information: Commensurate with education and experience

Required Documents to Apply: Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements: Annual TB Screening, Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity: Sitting, Standing, Talking, Walking

Frequent Physical Activity: Hearing, Manipulate items with fingers, including keyboarding

Occasional Physical Activity: Lifting, Pulling

Benefits Eligible: Yes

Expected salary:

Location: Arkansas

Job date: Fri, 17 Mar 2023 08:48:52 GMT

Click Here To Apply